Mailout 3

Register your delegates 31st May 2019

Thank you to everyone who has submitted their Letter of Commitment, and paid their invoice. We now kindly ask that you now register your individual delegates:

• Register a student delegate here

• Register an adult delegate here

Once you submit the details and register, you will not be able to amend these details, so be sure all details are correct BEFORE submitting. Please ensure that you have registered all members of your delegation by 31st May 2019.

Please provide us with you travel information

Once your travel plans are confirmed, please complete the travel information form for all delegates travelling in your group. If any delegates are travelling separately, please complete a separate form for them. This information will ensure that someone from our team is waiting to meet you on arrival at the airport or train station and to transfer you to the school. On the form, please specify if you are arriving at the airport, or train station.

Arrivals: Arrivals are welcome on 2nd October 2019 preferably before 2:00 PM

Airport: Devi Ahilya Bai Holkar Airport, around 12 kms from the school

Train Station: Indore Railway Station, around 10 kms from the school.

Transfer information: Delegates will be met by representatives from Emerald Heights, and transferred by coach to school.

Departures: Departures any time on the 8th October

Submit travel information here

Risk Assessments will be available soon

The first draft Risk Assessment for RSIC2019 will be available to be downloaded from the website at the end of May here.

This is a living document and as such may be added to as the event planning continues, so please check back for the current version before departure.

Planned activities

The adventure day will involve a visit to the ancient city Mandu. The city of Mandu is located in the present day Dhar district situated in the Malwa region of the central Indian state of Madhya Pradesh. Perched atop a 20 square km plateau, the ruined city is not only endowed with beautiful natural scenery, but also occupies a strategically important location in the landscape. Mandu was a key fort at least 1,500 years ago and is also the home of the famous Jahaz Mahal.

For the service day delegates will volunteer at NGOs in and around Indore like the Indore Deaf Bilingual Academy or the Indore Cancer Foundation hospital.

Relay race: Delegates will have the opportunity to take part in a 7K relay race with a blade runner.

You can now view a copy of the RSIC 2019 conference programme (attached)

What will my day look like?

Students: Your students' average day will roughly be as follows:

• Breakfast at the billet house

• Guest Speaker

• Morning meeting/activities/break

• Lunch in main school - catch up with teachers

• Afternoon meeting/activities/break/speaker/workshop

• Dinner main school

• Early evening activities

• Bed

Adults: Your average day will roughly be as follows:

• Breakfast at the hotel

• Transportation to Emerald Heights

• Guest Speaker

• Morning meeting/activities/break

• Lunch in main school - catch up with students

• Afternoon meeting/activities/break/workshop/speaker

• Dinner

• Evening briefing

• Return to hotels

Expected weather

The average temperature in late September is 30 degrees and visitors can anticipate that the warmest time of day will be at an average high temperature of 35 degrees.

We recommend bringing sun lotion and layers of clothes that you layer up and down so that you are comfortable, whatever the weather!

Student flag bearers

We kindly ask that all schools appoint one student flag bearer to present their school flag at the opening and closing ceremonies. If you haven't already done so, please identify your flag bearer on the student’s registration form. We recommend that you nominate the same student for both the opening and closing ceremonies.

Please bring your school flag with you in your hand luggage and submit it at registration so it can be prepared for the Opening Ceremony in good time. No need to bring flag poles or ties, we will provide these for you.

There will be a rehearsal before the opening ceremony, so please ensure that your flag bearer signs in promptly at the registration desk and he/she will be shown where to be for the rehearsal.

Student cultural performance

The Student Cultural Performance is an evening of entertainment and a showcase of talent. The event celebrates the diversity of the Round Square network and our school's rich cultural heritage. Students perform by themselves or as part of a group and the performance is as creative as the student and can include singing, dancing, martial arts, movement, drama, comedy or musical instruments!

All schools attending the conference are encouraged to represent their region and to offer a short cultural. Each region may present a maximum of 20 minutes of cultural items. If you are interested in participating in the performance evening, then please contact your Regional Representative for more information:

Africa: Sonia Claassen

Americas: Kristin Read

Australasia & East Asia: Caitlin White

Europe & the Med: Daniel Emmerson

South Asia & the Gulf: Zia Golam Mohiuddin

Successful bursary applicants

Students who have been successfully awarded a bursary from Round Square to attend RSIC2019 will have now been contacted directly by the Worldwide Management Team.

Seven students have been awarded bursaries of up to £1000 each to attend. We look forward to seeing them in Indore!

Enter the Roy McComish Art Competition

All Round Square students (not just delegates attending the conference) are invited to submit artwork for the annual Roy McComish Art Competition.

Students are asked to submit artwork that best captures the theme of “Sarvodaya - the world we wish to see”. Students can use any medium to best capture the theme.

There will be awards for 1st, 2nd and 3rd prizes and will be showcased during either the Official Opening or Closing Ceremony. Judges will look for creativity, skill and interpretation of the theme.

• Students can use any medium but only photos

• Any student attending a Round Square school can enter

• Student can be any age

• Students can enter up to three submissions

• Videos should be no longer than two minutes

• Your artwork must be in a digital format to upload to the site

• Images should be no larger than 10Mb and in JPEG format.

• Your file name must follow this format: STUDENT NAME. NAME OF SCHOOL

Closing Date: 31st August 2019

Visit the website for more details.

Book your Pre/Post Conference Trip

Schools in the South Asia and Gulf Region have planned a range of exciting Pre and Post Conference Tours to bookend the RSIC 2019 Conference. Please express interest in your preferred trip as soon as possible to avoid disappointment.

See available trips

Is this your first Round Square International Conference?

If this is your first time attending the Round Square International Conference, click below for a delegate guide as to what to expect from your first conference.

students can access this guide using the below log in details:

username: Students

Password: DiscoverMore

What to expect from your first conference

Access the conference website

Go to and use the password RSIC2019 for full details and to register.

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