Please return your Letter of Commitment
If you haven’t already done so, please submit your Letter of Commitment. We kindly ask that all schools complete a Letter of Commitment to either:
reserve your delegate spaces;
or to indicate that your school is unable to attend.
Your invoice will be calculated based on the number of delegate spaces you reserve. Please be aware the deadline for the LoC is the 31st March 2019.
A reminder of delegation size
Global Member Schools: a standard delegation of two adults and five students.
Candidate Schools that have applied for Global Membership before 03/03/19: a standard delegation of two adults and five students (with the option of a third adult if there will be more than three students in the delegation).
Candidate Schools: a standard delegation of two adults and two students.
Observer Schools (by invitation only): a maximum of two adults and two students.
Every delegation must include at least as many students as adults and ideally more students than adults. Delegations with more adults than students are not accepted.
At the youngest end of the age range students must at least turn 16 during the academic year (at their own school) in which the RSIC takes place.
Students will be working together in peer groups and the activities are designed for this particular age group. Students under this age will not be accepted.
If you would like to bring additional delegates, please indicate your desired number on your Letter of Commitment. These delegates will be added to the 'waiting list'.
Please start registering your delegate details
Once you have completed your Letter of Commitment, you kindly ask that you now start registering your individual delegates when you know who is attending.
Register a student delegate here Register an adult delegate here Once you submit the details and register, you will not be able to amend these details, so be sure all details are correct BEFORE submitting.
A reminder of conference fees
INR 85,000 per student delegate
INR 100,000 per adult delegate
All delegate fees are fixed regardless of the duration of stay (e.g. an adult delegate that participates in the first three days only and then leaves will still pay the full delegate fee as the conference budget is predicated on a fixed number of delegate places.)
The above price includes:
all meals throughout the duration of the conference;
all accommodation throughout the duration of the conference;
all transport throughout the duration of the conference;
all visits and activities throughout the duration of the conference.
The above price does not include:
travel to/from the point of arrival/departure;
en route accommodation to/from the point of arrival/departure;
personal spending money (for souvenirs and extra drinks/snacks);
or any pre/post conference trips.
Bursaries of up to £1,000 each available for student delegates
Round Square is offering nine bursaries of up to £1,000 each to students from Round Square Global Member Schools who wish to attend RSIC2019 in India.
These bursaries are intended to support the participation of those students whose financial circumstances mean that they could not otherwise access the conference. Please log into their web site for more information on bursaries available to students. The closing date for bursary applications for the conference is 31st March 2019.
Please ensure your invoice is paid within 30 days from the issue date
Invoices will be sent shortly to all schools who have submitted their Letter of Commitment.
Details for payment will be outlined on your invoice. Please reference your payment with an invoice number/purpose of payment or the school name in order to help us crediting the transfer into the right account.
Arrivals: Arrivals are welcome on 2nd October 2019 preferably before 2:00 PM
Airport: Devi Ahilya Bai Holkar Airport, around 12 kms from the school
Train Station: Indore Railway Station, around 10 kms from the school.
Transfer information: Delegates will be met by representatives from Emerald Heights, and transferred by coach to school.
Departures: Departures any time on the 8th October
Do you require a Letter of Invitation/Visa Letter?
Schools visiting India should research and apply for the correct visas for all members of your delegation in good time before leaving for the conference. If you require a Letter of Invitation for your visa, please contact us directly. We recommend that you start this process as soon as you have confirmed your delegates.
For students: On campus at Emerald Heights in Boarding Houses
For adults: In hotels
Waivers to be completed
Please download the waivers, sign and bring a hard copy for each delegate with you to the conference.
Reps' will be asked to electronically sign to confirm that they have received all the required waivers from the parents / guardians of the students in their delegation.
Arrivals welcome: 2nd October 2019
Check in: 2nd October 2019
Welcome to Round Square workshop for first time adult attendees: 2nd October 2019
Flag ceremony rehearsal: Evening 2nd October 2019
Official Opening Ceremony: 3rd October 2019
Adult programme: 3rd and 4th October 2019
Student Cultural Performance rehearsals: TBC
Service day: 5th and 6th October 2019
Adventure day: 5th and 6th October 2019
Student Cultural Performance: 3rd to 6th October 2019
Official Closing Ceremony: Evening of 7th October 2019
Departure times: 8th October 2019
Whilst the RSIC is first-and-foremost a student conference, we always include a dedicated programme for adult delegates front-loaded to the first few days of the Conference in order to enable those that are unable to stay for the duration (and are not required to stay to ensure appropriate duty of care for the student delegation) to leave after the adult programme concludes. This year will be no exception, and, taking note of feedback from 2018 we are already starting to plan a rich and engaging programme of workshops and discussion forums tailored to the individual adult audiences, and their particular interests, as well as an extended good-practice-sharing carousel, building on the success of this session in previous years.
Enter the Roy McComish Art Competition
All Round Square students (not just delegates attending the conference) are invited to submit artwork for the annual Roy McComish Art Competition.
Students are asked to submit artwork that best captures the theme of “Sarvodaya - the world we wish to see”. Students can use any medium to best capture the theme.
There will be awards for 1st, 2nd and 3rd prizes and will be showcased during either the Official Opening or Closing Ceremony. Judges will look for creativity, skill and interpretation of the theme.
Students can use any medium but only photos
Any student attending a Round Square school can enter
Student can be any age
Students can enter up to three submissions
Videos should be no longer than two minutes
Your artwork must be in a digital format to upload to the site
Images should be no larger than 10Mb and in JPEG format.
Your file name must follow this format: STUDENT NAME. NAME OF SCHOOL
Closing Date: 31st August 2019
Book your Pre/Post Conference Trip
Schools in the South Asia and Gulf Region have planned a range of exciting Pre and Post Conference Tours to bookend the RSIC 2019 Conference.
A reminder on the Cancellations/Refunds policy
By signing and returning the Letter of Commitment you have formally committed your school's attendance AND number of delegates at the 2019 Round Square International Conference at The Emerald Heights International School.
You will be charged for the number of delegates you have indicated in your Letter of Commitment and payment will be required before the outlined deadline in your invoice.
Please note the cancellation dates below before sending your letter of commitment as we will be holding you to the numbers quoted. Please do not submit more than one letter of commitment as only the first letter we receive will be accepted. From that point onwards you must cancel any places that are no longer needed.
To avoid having to pay for unused places, we recommend that you replace delegates who no longer can attend due to unforeseen circumstances as any cancellations will be subject to the below cancellation schedule. Please remember, the conference fee is only transferable to a substitute from the same school.
All cancellations and alterations to your booking are subject to this cancellation schedule:
Cancellations until 30th April 2019 will receive a 50% refund;
Cancellations until 31s July 2019 with receive a 25% refund;
From the 1st August 2019 no refunds will be issued.
If you need to cancel or amend your booking please write to firstname.lastname@example.org
Access the website
For full details and to submit your Letter of Commitment, please go to www.rsic2019.org and use the password: RSIC2019