2nd - 8th October 2019

Sarvodaya

the world we wish to see

Round Square International Conference

About the conference

 

Conference theme

    

Sarvodaya - the world we wish to see 

Dates    

2nd October 2019 to 8th October 2019

About the Host School

The Emerald Heights International School, founded in 1982, is India’s top K-12 co-educational international day-cum-boarding school situated in a 100-acre lush green campus in Indore, Madhya Pradesh.

 

Drawing inspiration from Sri Aurobindo and The Mother, it undertook to work out and develop a scheme of integral education compatible with the contemporary needs. The supreme motive is to provide holistic development to every student.

Delegation    

Global Member Schools: a standard delegation of two adults and five students.

 

Candidate Schools that have applied for Global Membership before 25/02/19: a standard delegation of two adults and five students (with the option of a third adult if there will be more than three students in the delegation).

 

Candidate Schools: a standard delegation of two adults and two students.

 

Observer Schools (by invitation only): a maximum of two adults and two students.

Waiting list: As with previous years, should you want to secure additional places for your delegation, you may add them to the waiting list. Once the deadline for Letters of Commitment closes, we will release remaining places available to delegates on the waiting list. Delegates on the waiting list are subject to availability. 

Student age: At the youngest end of the age range students must at least turn 16 during the academic year (at their own school) in which the RSIC takes place. Delegates that are 15 at the time of the RSIC will only be accepted if they will become 16 before the end of the academic year in which the RSIC falls. Students will be working together in peer groups and the activities are designed for this particular age group. Students under this age will not be accepted.  

Please note: Every delegation must include at least as many students as adults and ideally more students than adults. Delegations with more adults than students are not accepted. 

 


Fees  

 

Student fees will be INR 85,000


Adult fees will be INR 100,000 


All delegate fees are fixed regardless of the duration of stay (e.g. an adult delegate that participates in the first three days only and then leaves will still pay the full delegate fee as the conference budget is predicated on a fixed number of delegate places. 

The above price includes:

 

  • All meals throughout the duration of the conference;

  • All accommodation throughout the duration of the conference;

  • All transport throughout the duration of the conference (including pick up and drop off to the designated airport in India);

  • All visits and activities throughout the duration of the conference.

 
The above price does not include:

 

  • En route flights/transit costs to/from the point of arrival/departure;

  • En route accommodation to/from the point of arrival/departure;

  • Visas;

  • Personal spending money (for souvenirs and extra drinks/snacks); 

  • Personal equipment; or

  • Any pre/post conference trips.

Bursaries

Round Square is offering nine bursaries of up to £1,000 each to students from Round Square Global Member Schools who wish to attend RSIC2019 in India.

These bursaries are intended to support the participation of those students whose financial circumstances mean that they could not otherwise access the conference. Please log into their web site for more information on bursaries available to students. The closing date for bursary applications for the conference is 31st March 2019.

Students that wish to make an application can do so by clicking here.

Payment Details    

 

You will be sent an invoice based on the number of delegates you indicate on your Letter of Commitment. Bank details will be detailed on your invoice.

Please reference your payment with the invoice number outlined and provide a proof of payment to the school in order to help us crediting the transfer into the right account.

 

Accommodation  

 

For students: On campus at Emerald Heights in Boarding Houses


For adults: In hotels

 


Travel Information    

 

Arrivals: Arrivals are welcome on 2nd October 2019 preferably before 2:00 PM

Airport: Devi Ahilya Bai Holkar Airport, around 12 kms from the school​

Transfer information: Delegates will be met at the airport by representatives from Emerald Heights, and transferred by coach to school. 

Departures: Departures any time on the 8th October

Expected weather

 

The average temperature in late September is 30 degrees and visitors can anticipate that the warmest time of day will be at an average high temperature of  35 degrees.

 

We recommend bringing sun lotion and layers of clothes that you layer up and down so that you are comfortable, whatever the weather!
 

 

Visas

 

Schools visiting India should research and apply for the correct visas for all members of your delegation in good time before leaving for the conference. If you require a Letter of Invitation for your visa, please contact us directly. We recommend that you start this process as soon as you have confirmed your delegates.

A letter of Invitation for delegates applying for visas can be downloaded here.

 

 

Medical


It is important that all delegates visit a travel medicine specialist or a doctor familiar with travel medicine to answer your questions and make specific recommendations for you. The best time to see the doctor is at least 4-6 weeks before your trip.

 

Your doctor will be able to give you all the information your require about staying well in country and what precautions to take.

Insurance    

 

Medical Insurance: All delegates must have personal medical insurance that is valid in all countries you plan to visit before, during and after the conference.

 

Travel Insurance: It is always advisable to arrange travel insurance to protect yourself against delayed flights or lost luggage.

 

Third Party/Public Liability Insurance: Schools travelling to the conference should have Third Party/Liability Insurance.

 

Please note: Your school Rep should carry the details of these policies with them at all times during the conference so they are easily accessible should you require them.

Risk Assessment

Delegate schools can now download a copy of the the current Risk Assessment for RSIC2019.

This is a living document and as such may be added to as the event planning continues, so please check back for the current version before departure.

Click here to view the Risk Assessment.

Cancellation Policy    

 

By signing and returning the Letter of Commitment you have formally committed your school's attendance AND number of delegates at the 2019 Round Square International Conference at The Emerald Heights International School. 

You will be charged for the number of delegates you have indicated in your Letter of Commitment and payment will be required before the outlined deadline in your invoice.

Please note the cancellation dates below before sending your letter of commitment as we will be holding you to the numbers quoted. Please do not submit more than one letter of commitment as only the first letter we receive will be accepted. From that point onwards you must cancel any places that are no longer needed.

To avoid having to pay for unused places, we recommend that you replace delegates who no longer can attend due to unforeseen circumstances as any cancellations will be subject to the below cancellation schedule. Please remember, the conference fee is only transferable to a substitute from the same school.

All cancellations and alterations to your booking are subject to this cancellation schedule: ​

 

  • Cancellations until 30th April 2019 will receive a 50% refund;

  • Cancellations until 31st July 2019 with receive a 25% refund;

  • From the 1st August 2019 no refunds will be issued.​

If you need to cancel or amend your booking please write to rsic2019@emeraldheights.edu.in 

 

Programme
Keynote speakers
Opening / Closing Ceremony
Student Cultural Performance
Adventure
Service
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Contact Us

The Emerald Heights International School

Opposite Aakashwani, A B Road , Rau, Indore 453331, India

www.emeraldheights.edu.in

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